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FAQs

Calgary Event Awards 2017

FAQs

We have addressed the most frequently asked questions below. Transparency is important to us. If you have additional questions, please don't be shy and reach out to us!  

Why do we need the Calgary Event Awards?

The last decade has seen our industry develop substantially and be recognized as a profession of its own. We should be proud of what we do as event professionals. The Calgary Event Awards are an opportunity to celebrate who we are, to recognize excellence, and to build friendships within the industry.

We initiated the inaugural Edmonton Event Awards held in February 2016 and received an overwhelming response with 350 industry professionals in attendance. This is a very strong indicator that these programs are needed in our cities. Utilizing the proven model from Edmonton's program we will effectively introduce a program in Calgary. Many of those from Calgary who attended the Edmonton Event Awards suggested we introduce a program in Calgary.

Who is behind this initiative?

The Event Awards in Edmonton and Calgary were founded by Brent Taylor and Arlene Schilke. Brent has been a part of our industry in Alberta since 1993 and operates an Edmonton-based audio visual company. You can view Brent's involvement in our industry and connect with him on LinkedIn at www.linkedin.com/in/brentjtaylor. Arlene moved from Winnipeg to Edmonton in 1998 where she founded a conference management firm, Timewise Event Management Inc. You can view her industry involvement and connect with her on LinkedIn at www.linkedin.com/in/arleneschilke.

This initiative grew out of their passion for our industry and their commitment to see it develop. Their vision is for these programs to be non-partisan and apart from community or membership-based associations. Many associations and organizations are supporting this initiative through brand alignment, financial contributions and involvement in the adjudication process. We also appreciate the many companies that provide services to these events. If you are interested in aligning your company or organization with the Calgary Event Awards please contact us at awards@timewise.biz.

Our intention is to grow these programs so they can stand on their own. They have not been designed as marketing tools for Brent and Arlene's companies. Timewise Event Management Inc. is listed as a sponsor of the events and will not be submitting for any award nominations. Timewise is contributing event management services and covering financial losses as we work to grow these events.

Will there be a sit-down dinner during the program? What type of program is it?

No, there will not be a sit-down dinner. Our program consists of a cocktail hour, awards ceremony and an after-party. Seating for the awards ceremony is theatre-style. The awards are formally presented without acceptance speeches. There will be an intermission and some entertainment during the program showcasing Calgary talent. The ceremony is followed by an after-party that you will not soon forget. You can view photos of the Edmonton Event Awards by clicking here

Are the Calgary Event Awards different from MPI Chinook Awards and the White Hat Awards?

Yes. This initiative has not been designed to compete with or replace these awards programs. The Chinook Awards are held by the Greater Calgary Chapter of MPI to provide recognition to its members. The White Hat Awards celebrate those who demonstrate service excellence in your local tourism industry.

The Calgary Event Awards are organized impartial from industry associations and is the first program designed to recognize excellence across every aspect of your industry in the Greater Calgary Region.

My company is located outside the Greater Calgary Region. Can I submit?

Yes, we will accept submissions from companies located outside the Greater Calgary Region if your event was held within the Greater Calgary Region. This is only applicable to award categories recognizing a specific event.

My Calgary-based company delivered an event outside the Greater Calgary Region. Can I submit?

Yes, we will accept your submission for an event delivered outside the Greater Calgary Region. Your services for the event must be have been delivered by staff based in the Greater Calgary Region. If you are unsure, please contact our office for clarification before submitting.

Will the adjudication process be anonymous?

No, the judges will be aware of who they are judging. We struggled with this one and have concluded that with this being a community awards program it will be very difficult to maintain anonymity. This is very different from judging a regional or national awards program. To maintain anonymity we would have to go out-of-market to find judges who are not familiar with who is delivering services to local events.

It is important to us to engage judges who are in your local industry. Thus we are very strategic in selecting judges. We look to engage 4-5 individuals that are upper management in larger organizations or individuals who have been in the industry for a long time. These individuals bring extensive experience and industry involvement to the process. We also feel they are more likely to have and be perceived as having minimal bias. 

We welcome your recommendations on potential judges and your input on making the adjudication process better.

How will my submission be judged? What is the adjudication process?

The integrity of this event depends heavily upon the adjudication process. It is extremely important to us that we maintain transparency. We have tight controls in place. Submissions are only viewed by our Production Manager (Nela Kovacovic) and the judges. All other Timewise staff are hands-off with the adjudication process.

All submissions will be checked by our Production Manager to ensure they meet the category requirements. If questions arise or additional materials are required she will contact the nominee to obtain such. The judges will determine a shortlist of at least 3 finalists for each award. To determine the award winners, the judges will meet for a more in-depth review of the finalists to agree on a winner.

Our Production Manager walks through the adjudication process with the judges as this is necessary in order to manage the process and to keep time commitments to a minimum. She does not provide her opinion on the content being judged.

When will the shortlist of finalists be announced?

Finalists will be announced the first week of February. The shortlist will be published on this website and will be featured in a marketing email and through social media.

Will I be able to provide support materials in addition to the uploaded collateral?

Yes. You can submit additional materials by email to awards@timewise.biz.  Our Production Manager may request additional materials from the shortlisted finalists if required to facilitate the decision-making process. 

What will happen to my submitted materials after the Awards?

All submitted materials and collateral will not be returned the nominee. It will be securely disposed of within 10 working days after the awards ceremony.

Will you present an award in every category, regardless of the quality of the submissions?

We reserve the right to not present an award in any category without a strong candidate. This will be decided by the judges. 

Can I withdraw my entry?

Submissions can be withdrawn until 5:00pm MT on January 18, 2017. Submission fees will not be refunded.